I have recently received a positive decision on the status of my residence permit application here in Poland. This is basically “you are approved to officially live here,” though I won’t receive the plastic card for another while yet. The lethargy of Polish bureaucracy is such that the estimate is another few months.
It’s hard to describe the elation I’ve felt as a result of receiving this visa security. Not only did the application get approved, but they gave me a permit that is valid until September 2026. That is basically another three years on top of the three I have been living here in administrative limbo.
But let’s start from the beginning. I posted about this previously, but to I can summarise it below if you’re interested:
Before Poland
The last long term place I lived in was Switzerland, roughly from 2011 to 2018, while I was studying at the University of Zürich. That B-permit was required to be renewed every year, and due to complications of finding long term housing in Zürich, I kept the address to my parents’ residence in Zug. In 2017 they officially moved from Zug to Wallis/Valais so I had to move my residency there too, but the Cantonal immigration office was like “Hang on, you’ve been studying a long time and not getting anywhere,” to which, fair point.
I left in November 2018, took a few months in Malaysia with some volunteer travel, and then settled on a job in Jakarta, Indonesia. While there, I was living under a Kitas, basically an Indonesian work permit, which was valid from March 2019 to March 2020. The plan at that point was to volunteer in Malaysia and find work there, but literally days after arriving in Kuala Lumpr, they announced lockdowns, and I decided it would be best if I went back to Jakarta where my apartment was still available. I ended up kicking around there for several months on an emergency stay permit until the Indonesian government decided it really missed charging foreigners for their visas, and I decided I really needed to get a job somewhere.
Radom, Poland
I ended up moving to Poland in October 2020. This was complicated by the fact that, although I’d been accepted to work in Poland, the Polish embassy there legally couldn’t give me a work permit. By law, I could only receive a work permit from a consulate in the area I was resident in, and being on an emergency stay permit in Indonesia during a pandemic was not considered to be enough of an extenuating circumstance. I had contacted the consulate in Houston, a city I was born in but barely lived in, and was informed that I could not do it digitally, but had to present my physical passport there in person, even then at the height of COVID cases in Texas.
I had basically given up after that, but a few weeks later my future boss told me that another teacher in a similar situation just tried the Schengen border at Amsterdam and was let in. From there, we could just apply for a different kind of work permit from inside the country. Without other options, I decided to make a go of it. Upon arriving at the border check in Schiphol Airport, I presented my Polish employment papers, the guard asked me if I was told what to do with them, I said I was just told to show him, he shrugged and let me in.
Upon arrival in Poland, I was presented with the complications of being an English teacher in Poland, namely that it has become popular for people to register as independent contractors, so that both they and the company might save on tax, even if for all intents and purposes you still work for them. This is typically assisted, especially for foreigners, by some kind of business incubator, which helps handle all the paperwork. My contact in Warsaw made a point of telling me that we should start the application process as soon as possible because these things take time, but my boss told me that since things take time anyway we don’t need to start right away, and I decided to trust him based on the assumption that they’d handled this before. This ended up being mildly complicated since foreigners are allowed only 3-month tourist permits in the Schengen zone and my arrival date meant the 3 month deadline was inconveniently placed around the New Year holidays, but everything got done in the end.
My time in Radom, Poland was fairly uneventful in terms of visas. Radom is in the Mazowiecki Wojewode (equivalent to state) so my application involved interacting with the office in Warsaw. As far as immigration procedures go, they were pretty decent, even sending me SMS updates. When I was informed that I had to come in to provide both fingerprints for biometric scans and further documents, I only had a week to do so, which was a little complicated to organise around an active work schedule. Among the documents requested was my residence contract, and my bosses could only get a copy on short notice, not the original, but we hoped it would be fine.
I finished the teaching year in June 2021 and, at that time, had made flexible plans to visit friends and family in Switzerland over the summer, I just needed to get the confirmation on my residence permit. With lockdown policies being lifted in Poland, it also seemed to be high time to move to a bigger city, and a friend was moving to Wroclaw and said I could consider joining her at the same workplace, which seemed reasonable.
In July, however, I got the bad news that my application had been rejected. 3 months after submitting those documents, they had never contacted me to tell me what was wrong: the residence contract wasn’t allowed to be a copy, it had to be the original. I couldn’t imagine a more petty reason to throw my life into absolute chaos. The negative decision included a 14-day window in which I was allowed to appeal the decision or leave the country. I was flabbergasted.
My contact at the incubator said that I would be able to do a visa run to Ukraine, which I later discovered was a privilege afforded only to US citizens, but I decided it was too risky. I wouldn’t want to get stuck on the border if things weren’t as they seemed. She also recommended me not to try and appeal the decision, because the Polish bureaucratic mindset would decide that since I couldn’t follow their allegedly simple instructions anyway why should they trust me a second time? Trusting her advice, and deciding that since I was moving to another city anyway, I just applied by mail (with a very thick envelope) anew for immigration in Wroclaw, and then went to Switzerland because I definitely needed a break from all this. Concerned about borders and visas, I had to email the Polish border police and migration office many times to learn that US citizens also have a privilege that others don’t. Most foreigners applying for their permits in Poland aren’t allowed to leave Poland at all for the duration of their applications, with some even waiting for 3-5 years or more, but Americans were at least allowed to travel within the Schengen zone to supposedly renew their tourist permits, as long as they had evidence of an overnight stay.
Wroclaw
After some time in Switzerland, I came back to Poland and started my new life in Wroclaw. My new job was still teaching English, but in a much smaller company. My new boss recommended me to register on my own independent contracting company again and, wanting to avoid some of the hassle of the incubator, I followed his advice. This is a whole epic drama for another time.
The thing is that I didn’t know that Wroclaw, as lovely a city as it is, has the slowest bureaucracy in Poland. They gave me no updates about my status, not even that they had received it. My first several months were very stressful while I just kept wondering about the legality of my status. Deciding that enough was enough, I decided to hire a lawyer. Other expats had recommended hiring lawyers as a way to speed up the process, that apparently sending letters in complicated legal Polish to formally say “WTF is taking so long” helps a lot. I ended up paying a sizeable amount of my monthly income (two months or savings, more or less) to hire a lawyer to help me. They basically started my application process over again.
Upon our first meeting, they also asked me on what basis I would be applying: as an employee, or as my own business. Bearing in mind that I wasn’t technically employed but instead had a B2B (business to business) contract per the recommendation of my employer/client, I told them it would be under my own company. They told me that some kind of business plan would be needed eventually, among other documents, and that said business plan could be developed by their firm for an additional fee, if I liked, which I deferred.
In late February 2022 I had an appointment to go to the Urzad Wojewodzki (city hall) to submit my initial paperwork. The firm didn’t have anyone free to assist me, so this ended up being more of a hassle than intended. At first sight, I saw a line leading up to the building, with signs in Polish and Ukrainian and nothing in English, so I lined up. After maybe 20 minutes someone came and got me and told me I was in the wrong line. So I went to the other side of the building and waited in line there for another 15 minutes before noticing some people just walking directly in. Knowing I was now officially late for the appointment and wondering what was happening, I followed them in, where a guard checked my name on the list of appointments and told me to go in.
In the main hall there was a digital touchscreen offering tickets to wait to be called to relevant desks. It offered services in Polish, Russian, Ukrainian and English. But the English screen was broken. Trying my best to guess what I needed in my meager Polish, I took a ticket and waited for somewhere between 1-2 hours. When I got to the desk, the lady told me that I was at the wrong desk, and would need to get a different ticket. After waiting again for about the same time, I finally ended up at the right desk. The man there received my documents, told me he’d be right back, and took a 15-minute lunch break. I only knew it was lunch because he came back wiping crumbs with a napkin, while I was there still waiting and wondering what was happening. I had arrived at this building around 09:00 and only left after 14:00, and I have heard that there have been much worse situations.
I had one or two updates from my lawyer to send some documents around October 2022, but basically didn’t hear anything more until July 2023. That was when my lawyer explained the details of what was required in the business plan: evidence that I was making 7000 a month or at least had a credible projection to do so for my business, or employing at least two people. I found this calculation completely impractical, considering I, like many freelance teachers operating as independent contractors, had a rather variable income. It seems strange to expect a system turning employees into contractors to be held to the same standard as real startup companies.
I then had to reapply back into a business incubator, which then would guarantee my immigration status, submit the required documents to my lawyer to update my application, and then wait. In the meantime, I started meeting lots of people who seemed to be getting their permits very quickly; typically 7 months, sometimes as low as 3, while I was still waiting over a year for mine.
Some friends of mine have received their permits after they had officially expired, a ridiculous situation. This suggested that the start date of the permit began from the date of application, rather than issuance, which struck me as rather stupid. So, to my surprise, my positive decision for my permit is valid until September 2026. Maybe something finally changed. My expectation of a shorter valid permit time of maybe 1-2 years kept my plans short term, thinking of where I might move next, but now with 3 years it’s possible to consider bigger plans, but I don’t know what they are yet.
I still can’t travel outside the Schengen zone without the plastic card, but it’s just such a relief to finally no longer be in an ambiguous permit status, for the first time since early 2020. I find it highly ironic that I have spent the past 3 years in an immigration grey zone, only to now receive another 3 years. Quite a bizarre situation.